Publish

In order to publish diagrams select them in the Under review pane or in the Archive pane and press the Publish button in the Publish group of the Home tab or drag them onto the Publication pane. You can also right mouse click the selected diagram and select the Publish item from the pop-up menu.

The Authorization dialog will appear.

You can decide here who will have rights to view the diagrams that are to be published. Follow the instruction from Authorizing to view.

If your subscription contains the Feedback module, then you can also decide who can create feedback comments on the published diagrams. In this case, you will also see the Feedback notification list button. Press it to specify who will receive notification emails when a new comment will be created. Follow the instruction from Feedback notification list.

Assign the rights to users and press OK. The same rights and the same feedback notification list will be applied to all selected diagrams. (You can change the authorization and the feedback notification list individually for each diagram later.)

The diagrams will be placed in the selected folder or on the selected level in the Publication pane. Their states will be changed to Published. In the same time they will disappear from the original pane.

You cannot see the version numbers of diagrams in the publication tree. To find out the version number of a published diagram click it first and then inspect its properties.

Notice that the diagrams in the Publication folders are ordered by name (unlike the diagrams in the Under review and Archive panes).

If the set of the selected diagrams contains more than one version of the same diagram (for example Concept and Submitted versions in the Under review pane or two Rejected versions in the Archive pane), then publishing is not possible because only one version of a diagram can be in the Published state.

If some of the selected diagrams are already in the Published state the following question appears:

Press Yes if you want the to-be-published diagram versions just to replace the already published ones. If the to-be-published diagram version has different name than the published one the published name will be kept, so you do not need to rename the submitted version again.

If you press No, the old published diagrams will be removed from their locations and the new diagrams will be placed in the location currently selected in the Publication pane. Moreover, you will be asked to define again the authorization for the set of the selected diagrams.