Comments notification list (S)

At the moment a diagram is shared by a modeler, it immediately becomes visible for the authorized viewers. The viewers can create comments on it. You will see these comments in the Comments pane. Fortunately, you do not need to open Engage Process Modeler just to check if there are new comments. When a viewer creates a new comment on a shared version the system will send a notification e-mail. You as a modeler can specify the list of recipients of that e-mail and you can put yourself on this list.

You cannot, however, define the comment notification list for the published versions of a diagram. This can only be done by a publisher in Engage Process Publisher after the diagram is published.

Press the Comments notification list button in the Comments group of the Comments tab. The following dialog appears.

It is similar to the upper part of the authorization dialog. Press Add user/group button to add new elements to the list

The dialog that appears is similar to the one for authorization but now you can either select an existing user, group or organization or just enter a new email.

Select a set of users/groups from the list box above or click Enter email address radio button and enter an e-mail in the text box below. Then press OK.

If you select a group, then all users in this group will receive a notification.

If you select an organization, then all users of the organization will receive a notification.

Notifications will be sent on the addresses specified by Engage Process usernames. If you want to use another e-mail address you have to type it here. In this way you can send notifications to the persons that are not even the users of Engage Process.

The comments notification list is used to send notifications when a new comment is created. Some notifications are sent automatically to the author of an existing comment when its state is changing. These types of notifications can be blocked by the user manager.